Disclaimer: Video Links are posted as a courtesy to our residents and are not owned by Deerfield Township. Videos are recorded by a third party. Be advised that the official meeting minutes are recorded by our Fiscal Officer and approved by the Board of Trustees. These minutes are posted below for your convenience or may be obtained by request from our Fiscal Officer.
The Board of Deerfield Township Trustees met in regular session on Monday June 10, 2024 at 6:00pm, with Trustees Charles “Ed” Dean, Laura Lindberg and Tiffany Havens present. Tiffany opened the meeting with the Pledge of Allegiance.
- Ed made a motion to accept the May 13 ,2024 meeting minutes Laura seconded and Tiffany said yes. The roll call vote was unanimous.
- Laura made a motion to accept the meeting for the May 31, 2024 Special Meeting, Tiffany seconded the motion and Ed said yes, the roll call vote was unanimous.
Communications:
- Ed communicated that Commercial Cleaners out of Cleveland would like to provide a quote for cleaning the Town Hall. Tiffany stated we are happy with cleaning being done and no interest in changing.
- Ed made a motion to have Life Force Management accept payments for collections at no additional charge to Deerfield. Laura seconded the motion and Tiffany said yes. The roll call vote was unanimous.
- Ellet Sign Company offered a 4 year extended warranty for the sign in the amount of 1 payment at $1375.00 or 4 payments of $395.00 a year for a total of $1580.00.
- TIffany made to motion to accept option #1 the one time payment of $1375.00 Laura seconded Ed said yes.The roll call vote was unanimous.
Public Commentary:
None
Road Department:
- Approximately 10 tons of material has been used for patching the roads and will be continuing.
- Roadside mowing is well underway and will be continuing.
- Ed made a motion to purchase 10 more loads of road patching material as needed. Laura seconded, Tiffany said yes. The roll call vote was unanimous.
- Ed made the motion to pay K&D Trucking for the emergency repair of the injection pump for the Ford F350 $1652.63 And to pay $225.00 for the towing to John’s Towing. Laura Seconded Tiffany said yes and the roll call vote was unanimous.
- The Fire Department had the brakes locked up on the grass fire truck and couldn’t wait until the next meeting for repairs. Ed made a motion to Pay Sebring Tire for the replacement of the brake, rotors and calipers in the amount of $ 700.91. Tiffany seconded and Laura said yes and roll call vote was unanimous.
- Ed stated he made the approval of new blades for the roadside mower, the amount was well under $500.00
Buildings & Grounds:
- Tiffany made a motion to purchase a new copier/ printer from Staple for under $600.00. Laura seconded and Ed said yes.The roll call vote was unanimous.
- Saturday night another accident in the circle tore a chunk in the tree. Insurance is looking at landscaping, or guardrails to try to prevent further damage to the circle. The Prosecutors have advised against any additions until a further investigation has been done.
- The architect’s bill to draw the gazebo’s blueprints $3075.00 this is an expense for the insurance company.
- Approval was given by the architect to tear down the gazebo.
- Zach Ranta gave a bid of $5460.00 for the removal, demolition,disposal, down to the concrete. The electric to be removed from the gazebo prior to demolition.
- Ed Made the motion pending approval of the insurance company, to hire Dozer Enterprise for the removal of the gazebo Laura seconded and Tiffany said yes. The roll call vote was unanimous.
- The scratch from the floors being waxed was fixed.
- There is an issue with boaters parking vehicles in the cemetery. Ed to contact the prosecutor to advise on the signs to end the situation.
Fire Department:
- Chief Dean provided a verbal report on the activity for the month of May . The Fire Department had 35 calls, 22 medical, 6 fire calls, 4 service calls, 3 motor vehicle accidents totaling 146 calls for the year.
- New business Chief Dean congratulates Zach Freyn for passing his paramedic school.
- Leslie Hafner turned in her resignation.
- Squad 14 needs an oil change Ed approved taking the squad to Springers to have the oil changed.
- Joint training with Berlin Township.
- Ed asked for public suggestions about the Memorial Day Parade going forward .
- Ed asked for approval for the Civics Association to use the facilities September 20th and 21st 2024 for the Applebutter Festival. No objections from the trustees.
- Tiffany made a motion to accept the standard operating guidelines into the policies and procedure manual Laura seconded and Ed said yes.
- Tiffany made a motion to adopt the sexual harassment other forms of harassment into the policies and procedures Laura seconded and Ed said yes.The roll call vote was unanimous.
- Chris Sucliffe would like to donate the base and the led sign. Ed suggested mounting the sign to the building might be a better solution.
- Tiffany made a motion to enter into executive sessions for complaint of public employee Laura seconded and Ed said yesThe roll call was unanimous
- Tiffany made a motion to leave executive session and enter into a regular session Laura seconded and Ed said yes. Roll call was unanimous
- Tiffany announced there will be a public hearing on the investigation with a date to be determined.
- Tracey announced that Butch’s pay needs to be adjusted. Tiffany made a motion that Butch’s pay be brought up to 2024 part-time pay rate. Laura seconded and Ed said yes, the roll call vote was unanimous.
Public Commentary:
- Kristen Bardelli asked where the funds were coming from for the investigation from November 2023 and how much had been accumulated in cost.
- Tiffany advised that a 3rd party does the investigation and that the fire department is funding this since it is a fire department issue. Future proceedings should be covered by the insurance company.
- Kristen then asked if this happened on township property, fire department ground.Tiffany advised that would all be discussed in the hearing.
- The trustees advised that once a date has been decided for the public hearing it will be announced.
- Tiffany announced a second meeting on the 4th Monday in June at Noon.
Tiffany made a motion to adjourn the meeting and pay bills Ed seconded, Laura said yes and the roll call vote was unanimous.
________________________ ________________________
Tiffany Havens Ed Dean
Chairperson Trustee
________________________ ________________________
Laura Lindberg Tracey Dean
Trustee Fiscal Officer