Disclaimer: Video links are posted as a courtesy to our residents and are not owned by Deerfield Township. Videos are recorded by a third party. Be advised that the official meeting minutes are recorded by our Fiscal Officer and approved by the Board of Trustees. These minutes are posted below for your convenience or may be obtained by request from our Fiscal Officer.
The Board of Deerfield Township Trustees met in regular session on Monday, November 13, 2023, at 6:00pm, with Trustees Ed Dean, Tiffany Havens and Mark Bann present. Chairman Dean opened the meeting with the Pledge of Allegiance.
Tiffany moved to dispense with the reading of the minutes from the previous meeting held October 9, 2023 and approve them as written. Ed seconded the motion and the roll call vote was unanimous.
Tiffany moved to dispense with the reading of the minutes from the previous meeting held October 23, 2023 and approve them as written. Mark seconded the motion and the roll call vote was unanimous.
Tiffany moved to approve the October financials as presented. Mark seconded the mo- tion and the roll call vote was unanimous.
Communications:
• Portage County Land Reutilization Corporation sent notice of funding available that can be used to assist with the demolition of eligible vacant and blighted resi- dental or commercial buildings. Political jurisdictions need to obtain legal clear- ance for demolition, which can be completed through a condemnation order, nui- sance abatement process (ORC 505.86 for Townships), a court order, or a proper- ty owner agreement with a nuisance determination. All submissions are due by Friday, January 12, 2024. Jurisdictions will then have up until January 31, 2024 to submit all necessary supporting information that shows the legal ac- cess/authority to complete the demolition is in place, or at a minimum, is moving forward and nearing completion.
Fire Department:
Scott Dean provided a verbal report. Total calls to date are 435 calls. Calls consisted of 30 medical, 3 fire, 5 service, 2 motor vehicle accidents, mutual aid given 10 times and mutual aid received 12 times.
Anthony Popio requested to utilize monies from the SAFER Grant to reimburse him for his Kent State Trumbull Campus police academy. He has been a member of the Deerfield Fire Department for a period of four (4) years. Ed made a motion to reimburse his tuition for an amount up to $5,000 to pay for his police education. Mark seconded the motion and the roll call vote was unanimous.
The new squad is in. The Fire Department is currently in the process of stocking to be fulling put into service.
Tim McCoy sent a letter stating that after twenty (20) years of service, he is retiring from the Deerfield Fire Department immediately due to health issues. Scott recommended we accept his letter of retirement and include him in on the party to celebrate his years of
service to our department. Tiffany made a motion to accept Tim McCoy’s retirement letter. Ed seconded the motion and the roll call vote was unanimous.
The chase pick-up truck will be going into K&D Trucking for repairs.
Tiffany inquired about the most current roster for members of the Deerfield Fire Department and the status of the physicals.
The Fire Department is holding a meeting with members on November 22, 2023.
Road Department/Buildings & Grounds/Cemeteries:
The Road Department has been working on patching.
Ed made a motion to accept $21,900 for the roadside mower in addition to keeping the mower hit in the accident. Tiffany seconded the motion and the roll call vote was unanimous.
Ed Dean made a motion to purchase four (4) new tires for the side by side at a cost of $135 per tire from Sebring Tire.
Tiffany made a motion to purchase six (6) new Cooper tires for the F450 at a cost up to $290 per tire prior to plowing this winter. Mark seconded the motion and the roll call vote was unanimous.
Water has been sitting on Diver Road. The Road Department set up a transient and put in a catch basin. The completed cost in materials to Deerfield Township was minimal.
Ed made a motion to purchase a load of 304. Mark seconded the motion and the roll call vote was unanimous.
The Road Department ditched around the pavilion and put in pipe to a catch basin to catch excess water. Ed made a motion to pay up to $600 for additional materials needed to complete this project. Mark seconded the motion and the roll call vote was unanimous.
The leaves will be done at the cemeteries this upcoming week.
Ed Dean made a motion to purchase an electric stove and microwave for the Deerfield Town Hall from Grove Refrigeration at a cost of $820 using NOPEC Grant monies. Tiffany seconded the motion and the roll call vote was unanimous.
Tiffany inquired if Gary would be interested in assisting with the foundation at the Old Town Hall for preservation and maintenance. The Trustees will discuss with him on an individual basis.
New Business: Ed made a motion to cancel the meeting scheduled for November 27, 2023 due to being close to Thanksgiving. Tiffany seconded the motion and the roll call vote was unanimous.
Residents located at Wagner & Lafitte inquired about individuals ability to access the lake near their house. They would like to keep the road, but bring back 200’ and install a culvert. Currently people are in and out in the middle of the night and leaving trash. Mark made a motion to look into the request made on behalf of resident located at Wagner & Lafitte accrued 100% at the resident expense & give them an opportunity to present at the next meeting what they would like to do. Tiffany seconded the motion and the roll call vote was unanimous.
Revenues received: See Revenue Receipt Register attached.
The following bills were presented for Trustees’ inspection and approval: See Payment Register attached.
Ed made a motion to pay these bills and adjourn the meeting. Tiffany seconded the motion and the roll call vote was unanimous.
Meeting adjourned at 6:25pm.